About Seaway Valley Youth Volleyball

Handbook Coach Agreement 

Coaches are expected to provide a safe, positive, inclusive environment, arrive prepared, supervise athletes, report incidents, respect all participants, and follow organization policies. Code of Conduct Demonstrate sportsmanship, professionalism, respect, and maintain appropriate boundaries with athletes. Safe Sport Provide an environment free of abuse, bullying, harassment, discrimination, and retaliation. Report concerns immediately. Concussion Awareness Remove any athlete with a suspected concussion immediately. No same-day return to play. Notify parent/guardian, complete an incident report, and require return-to-sport procedures. Liability Waiver Coaches acknowledge inherent risks of coaching and agree to assume those risks to the extent permitted by law. Emergency Action Plan Know emergency exits, first aid supplies, AED location if available, emergency contacts, and call 911 when necessary. Parent Communication Communicate respectfully and professionally. Avoid one-on-one private communication with minors when possible. Attendance Notify the organization promptly if unable to attend a scheduled session. 

Injury/Incident Report Complete an Injury/Incident Report immediately after any injury, illness, behavioral incident, or safety concern. 

Signatures Coach Name: __________ Signature: __________ Date: _________ 

Seaway Youth Volleyball Coach Agreement & Liability Waiver

Coach Agreement

This Coach Agreement (“Agreement”) is entered into between Seaway Youth Volleyball (“the Organization”) and the undersigned Coach.

1. Purpose

The purpose of this Agreement is to establish the expectations, responsibilities, and standards required of all coaches participating in Seaway Youth Volleyball programs.

2. Coach Responsibilities

The Coach agrees to:

• Create a positive, safe, and inclusive environment for all athletes.
• Teach volleyball fundamentals, teamwork, sportsmanship, and respect.
• Arrive at least 15 minutes before each scheduled practice, game, clinic, or event.
• Remain until all athletes have been safely picked up (unless otherwise arranged).
• Follow all Organization policies, procedures, and directives.
• Treat athletes, parents, officials, volunteers, and fellow coaches with professionalism and respect.
• Refrain from abusive, discriminatory, harassing, or inappropriate language or behaviour.
• Never be under the influence of alcohol or illegal drugs while coaching.
• Immediately report any injuries, accidents, or incidents to the Organization.
• Use equipment responsibly and return all Organization property after each session.
• Maintain confidentiality regarding athletes’ personal information.

3. Athlete Safety

The Coach agrees to:

• Prioritize athlete safety above winning.
• Ensure activities are age and skill appropriate.
• Stop any activity that presents an unreasonable safety risk.
• Administer only basic first aid within their level of training.
• Contact emergency services immediately when necessary.

4. Code of Conduct

The Coach agrees to:

• Model good sportsmanship at all times.
• Respect officials’ decisions.
• Never bully, intimidate, or humiliate an athlete.
• Never engage in inappropriate physical or verbal conduct.
• Maintain appropriate boundaries with all athletes.

5. Social Media

The Coach agrees to:

• Use social media responsibly.
• Never post confidential athlete information.
• Never post content that could damage the reputation of the Organization.
• Obtain permission before posting identifiable photos of athletes where required by Organization policy.

6. Attendance

The Coach agrees to notify the Organization as early as possible if unable to attend a scheduled event.

7. Termination

The Organization reserves the right to suspend or terminate this Agreement immediately if the Coach:

• Violates this Agreement.
• Engages in unsafe conduct.
• Acts in a manner detrimental to the Organization.
• Violates applicable laws or safeguarding requirements.

Liability Waiver & Assumption of Risk

I understand that coaching volleyball involves inherent risks, including but not limited to:

• Slips, trips, and falls
• Being struck by volleyballs or equipment
• Sprains, strains, fractures, and other injuries
• Injuries occurring while setting up or taking down equipment
• Risks associated with physical activity

I voluntarily accept these risks.

I acknowledge that:

• I am physically capable of performing coaching duties.
• I will immediately report any unsafe conditions.
• I will exercise reasonable care while participating.

To the fullest extent permitted by law, I release and hold harmless Seaway Youth Volleyball, its directors, volunteers, coaches, employees, facility owners, sponsors, and affiliates from liability for any injury, illness, loss, or damage arising from my participation, except where caused by gross negligence or intentional misconduct.

Emergency Medical Authorization

In the event I am unable to make decisions for myself during an emergency, I authorize emergency medical treatment deemed necessary by qualified medical personnel.

Criminal Record Check

The Coach agrees to:

• Provide a current Vulnerable Sector Check if required by the Organization.
• Immediately disclose any criminal charges or convictions that may affect their ability to coach.

Photo & Media Release

I grant permission for Seaway Youth Volleyball to use photographs or videos of me taken during Organization activities for promotional, educational, or social media purposes.

☐ Yes

☐ No

Acknowledgement

By signing below, I acknowledge that:

• I have read and understand this Agreement.
• I agree to abide by all Organization policies.
• I understand the risks involved in coaching.
• I voluntarily accept these terms.

Coach Name: ______________________________________

Address: _________________________________________

Phone: ___________________________________________

Email: ____________________________________________

Emergency Contact: _________________________________

Emergency Phone: _________________________________

Coach Signature: _________________________________

Date: ____________________________________________

Organization Representative: _______________________

Signature: ________________________________________

Date: ___________________________________________

3A. Concussion Awareness

The Coach acknowledges the importance of concussion prevention, recognition, and management and agrees to the following:

• Complete any concussion awareness training required by Seaway Youth Volleyball or applicable governing organizations before coaching, if requested.
• Take all suspected head injuries seriously.
• Immediately remove an athlete from play if a concussion is suspected, regardless of how minor the injury may appear.
• Never allow an athlete suspected of having a concussion to return to play, practice, or any physical activity on the same day.
• Notify the athlete’s parent or guardian as soon as possible if a concussion is suspected.
• Complete an incident/injury report and submit it to Seaway Youth Volleyball promptly.
• Ensure an athlete does not return to volleyball until they have followed the Organization’s Return-to-Sport protocol and, where required, provided written medical clearance.
• Help create a culture where athletes feel comfortable reporting symptoms such as headache, dizziness, nausea, blurred vision, confusion, sensitivity to light or noise, or any other signs of a possible concussion.
• Promote safe playing techniques and encourage respect among athletes to reduce the risk of injury.

The Coach confirms that they understand concussion signs and symptoms and agree to follow all applicable concussion legislation, policies, and procedures established by Seaway Youth Volleyball and its governing bodies.